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2025 Vendor Application -

Calling all vendors!

First round applications close Sunday 27 October at midnight.Welcome to the National Folk Festival 2025 vendor applications! The National Folk Festival is an annual gathering of musicians and performers coming together to share their skills in an inspiring and creative space. We need vendors that can help us create a vibrant and engaging festival with a unique range of offerings to help us reflect the culturally diverse meaning of folk. We encourage vendors to share stories through the food they make, the goods they craft and the shopping experiences individuals can never forget. 

The National Folk Festival offers a safe and welcoming space for all people to participate, we encourage our First Nations Peoples, our LGBTQI+ community, people from non-English speaking background and people living with disability to apply. 
All applicants will be advised if they are successfully shortlisted by November 29, 2024.

 Before completing your application, please read the Terms and Conditions document that is available on the National Folk Festival's website.

There is also an 'Information to support vendor application' document available on the website for you to refer to, for assistance to correctly complete your application.


* fields are compulsory


1. Contact Details
 Applicant must be contactable before, during and after the festival.
Vendor trading name *
ABN *
Registered Business Name
Applicants full name *
Applicants phone number *
Applicants email *
Applicants street address *
Suburb *
State *
Postcode *

2. Stall category  

What category best describes your product range?
Stall Category *
Please indicate if you will provide discounts to Volunteers. The Festival will take preference for those vendors that have a decent discount option for our volunteers.
Further details will be gathered at a later date.
Volunteer discounts
NoYes
If you are able to now, please outline any volunteer discounts or special offers you will provide.
Description of Volunteer Discounts

3. Product Details/Services 

Please provide a brief description of your products, menu or services.  *
List the products/services that you intend to sell - all products must be approved prior to sale

Please share some images of your products/services (maximum of three) in the space provided below. 

Image 1 - Product *
(MAX SIZE 5MB)
Image 2 - Product
(MAX SIZE 5MB)
Image 3 - product
(MAX SIZE 5MB)

Notes - please add any additional information you think will help us understand your offerings.

Any additional information - 100 words
4. Total Trading Site Size


What size of trading site would you like?
Ensure you allow space for your entire setup, e.g., hitches, door openings, and signage; as these must all fit within your site. 

Frontage x depth - Select one *
Other Stall size dimensions - For example, if bringing a van/truck please provide dimensions
5. Back of House (BOH)

Do you require a "back of house" area for stock storage or cooking, e.g., cool room, BBQs?
This space can only be used for stock storage (cold or dry) or cooking. 
**Please be aware that cool rooms may be co-located in a separate secure area
Back of house
NoYes
If yes, what will the back of house be used for?
Back of house sizing choice (including cool room)
Please specify size & power requirements of mobile cool rooms to help us determine placement of cool room. If unable to outline now we will gather this information upon successful application.

If hiring a cool room, vendors must arrange delivery before the event commences and notify the Vendor Management Team to confirm details.

Mobile Cool Room details (food vendors only)
6. Stall Structure
Trading Structure

What type of structure will you be trading from?
Please select one *
Other structure type not listed above
Will you be hiring weights from the National Folk Festival?
Weight hire (compulsory for own marquee choice) *
If hiring a marquee from a provider other than the National Folk Festival, or providing your own marquee, please upload an image of both the marquee and weights.
If you can not provide this image now you will be required to upon successful application.
If bringing a food van/truck please upload an image here.
Image of marquee with weights, or food van/truck
(MAX SIZE 5MB)
7. Stall Appearance and Accessibility
What does your stall look like?
Please supply a link to your Instagram, Facebook, and website if you have one and upload an image of your stall
Website link 
Instagram link
Facebook link
Stall Image *
(MAX SIZE 5MBMB)
Resolution: 300dpi preferred
Dimensions: width: 50mm or 590px height: 45mm or 531px
Filetype: .jpg
This will/may be used to promote your business in the printed program, socials or the website
We require a diagram of your stall layout for our site planning. This can be a hand drawn image.
Stall layout diagram *
(MAX SIZE 5MB)
8. Late night Trading 
Are you interested in late night trading?
Late night trading (must comply with late night trading in Ts &Cs)
NoYes
9. Power - 15 Amp outlets only
1 x 15 Amp power outlet is included in site fee.
Please note: EXTRA POWER CANNOT BE ORDERED ON SITE.
Refer to item 10.2. of the Terms and Conditions to ensure you get the right amount of power for your stall.
Do you require extra Power?
Power
NoYes
Power *
Please outline your specifications for power needs/equipment requiring power.
Vendor Power Specifications
Please provide your van/truck power specifications
Marquee/Food van/truck power specifications
10. Staff Passes
Please refer to the 'Terms and Conditions item 6.2' for the number of passes included in your site fee.  
How many additional staff passes do you require, and what type? 
Staff Passes
11. Camping
Please note there is no option to camp or park your car outside your stall footprint in the entertainment zone.
Camping only in general or vendor camp zones. The Vendor Camp zone is between the Fitzroy building and McDonalds.
Camping
12. Additional Extras
Tables can be hired through the National Folk Festival at the cost of $25 each.
How many would you like to hire?
Table hire
Additional Vendor Car passes can be ordered for the cost of $20 each. One Vendor Car pass is included in the site fee.
How many additional Vendor Car passes are required, if any?
Vendor Car Pass
13. Registration and Insurance

Please attach a copy of your Public Liability Insurance.

Vendor PLI *
(MAX SIZE 5MB)
Food Vendors - Please upload your Product liability insurance details 
Product Liability insurance
(MAX SIZE 5MB)
Please attach a copy of your Food Business Registration/ Event Registration. 
Food business registration/ event registration
(MAX SIZE 5MB)
Optional - Please upload your property damage insurance information
Property Damage insurance
(MAX SIZE 5MB)

Disclaimers

I acknowledge I have read and understand the Vendor Terms & Conditions

Pay particular attention to the Site size requirements information and the Trading hours for my category information

Disclaimers *
NoYes